When it comes to operations in the office, you may be able to get rid of using papers for a good number of them but sending letters or various documents by post is something every company has to do at one point.It is not a big deal if you only have to send one or two letters but the situation is different if you are sending a lot of letters. It is not just letters but even shipping parcels. The thing about postage costs is that they can get very high and if you have no way to tame them it might be affecting your business profit. Note that the postal services keep on increasing their charges too because of inflation. One of the easiest trick to implement in reducing the number of letters you have to send through postal service and doing emails. Another option would be to get a franking machine. A lot of businesses have been able to save thousands of dollars of postage costs each year because of this machine. The machine will complete the work which could otherwise have been done by the staff at the postal office. Since postage cost depends on the weight of the letter, you will be careful to get the correct reading. The employees at the postal office might make a mistake when weighing your letters and this can result in higher charges. Do not think that the errors are insignificant because you are not overcharged in terms of hundreds of dollars but by the end of the year you will feel the difference because the charges will add up.
When you eliminate the middle money then you will not pay for that. You will have no need for the stamps sold at the post office if you are doing the letter processing on your own. In such a process, anything is possible as long as you have a franking machine at hand. This is possible, not just for letters, but for larger packages, overseas mal, recorded mail and special deliveries. Do not be surprised by the speed of these machines because they can even process a lot of letters for you per the minute. You should not underestimate the effect the envelope has on the final cost. All you have to do at times is fold the letter so that it can fit well in a small envelope. You will need a confirmation that the weight indicated by the postal services is genuine which is why you should do your own measurements before you make the submission.